Advancement Associate

POSITION: Advancement Associate
REPORTS TO: Senior Director of Advancement
CLASSIFICATION: Non-Exempt, hourly
SCHEDULE: Part‐time, requiring 20 in-person hours per week, worked on weekdays. The candidate may establish their workdays and is not required to work Monday through Friday.

Are you looking for a meaningful part-time role where you can contribute to an organization with a mission-driven purpose while managing your own schedule during the workweek?

As a Part-Time Advancement Associate, you’ll play a key role in supporting the school’s Advancement Department by managing donor records, acknowledging contributions, generating reports, and coordinating clerical needs. You’ll work 20 in-person hours per week on weekdays, and you have the flexibility to establish which days to work, no need to be in the office every Monday through Friday. This role offers the opportunity to make a direct impact on the school’s mission by strengthening connections with donors and supporting programs that reflect the Jesuit values of service, excellence, and community.

JOB SUMMARY:

The part-time Advancement Associate’s primary responsibility is managing the donor database, maintaining donor records, and acknowledging contributions to the school’s Advancement Department. In addition, this position generates system reports needed to solicit, analyze, and assess progress toward goals.  This person coordinates and supports the Advancement Department’s clerical needs.

ESSENTIAL FUNCTIONS

• Maintain, enhance and update the donor databases – DonorPerfect Online
• Process gifts and prepare acknowledgment letters
• Analyze development data to provide scheduled and impromptu reports for department needs
• Coordinate segmentation of database to manage appeals and reporting
• Create processes to identify new prospects at all giving levels consistently
• Facilitate grants calendar and deadlines
• Collect relevant information and data to support in grant application process
• Assist in fulfilling grant reporting requirements
• Work with the Finance Team to reconcile DonorPerfect Online with general ledger on a monthly basis
• Support departmental events with clerical support
• Assist with other responsibilities and duties as assigned by the Advancement Directors

QUALIFICATIONS:

• High school degree and database experience required.  Bachelor’s degree preferred.
• A strong team player, demonstrated self-starter and motivational leader with excellent interpersonal skills, requiring minimal supervision and a desire to work in a fast-paced environment on multiple tasks.
• Ability to communicate effectively both orally and in writing with a keen attention to detail
• Desire and ability to support the Catholic and Ignatian character of the school
• Passionately articulate commitment to the mission of Cristo Rey Jesuit as both a sponsored ministry of the Society of Jesus and a member of the Cristo Rey Network of schools.
• Proficient with Microsoft Office; Proficiency on DonorPerfect a plus

About Cristo Rey Jesuit High School

Cristo Rey Jesuit (CRJ) Milwaukee is part of a national network of 41 high schools that transform urban education through a unique integration of college-prep academics, professional experience, and spiritual formation, with a focus on students of limited financial means. As a private, Catholic, Jesuit high school serving 450 students, Cristo Rey Jesuit’s mission is to provide an affordable Catholic secondary education with a college-prep curriculum and a Corporate Work Study Program to prepare graduates for success in college, work, and life.

To Apply:

Please email [email protected] the documents below, attached in PDF format:

• Resume
• Cover letter underscoring your interest in and readiness for the position

Please ensure your full name and the position are indicated in the subject line of your email (for example, “John Doe,  Advancement Associate”). This will help us process your application more efficiently.

Direct questions to [email protected]

Cristo Rey Jesuit High School Milwaukee is an equal opportunity employer that provides equal employment opportunities to applicants without regard to race, ethnicity, religion, sex, or national origin.