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Accounting Assistant

POSITION: Accounting Assistant
REPORTS TO: Director of Finance and Operations
CLASSIFICATION: Non-Exempt
SCHEDULE: Full-Time (40 hours per week)

Cristo Rey Jesuit High School in Milwaukee is a private, Catholic, Jesuit high school serving students of diverse backgrounds living in Milwaukee, WI whose educational options are financially limited. Cristo Rey Jesuit’s mission is to provide an affordable Catholic secondary education with a college prep curriculum and Corporate Work Study Program to prepare graduates for success in college, work, and life.

JOB SUMMARY

The Accounting Assistant will provide administrative support to the Director of Finance and Operations. That will include clerical tasks such as filing, data entry, handling mail and basic bookkeeping. They will also help maintain the finance office and keep it running smoothly.  

ESSENTIAL FUNCTIONS

Duties and responsibilities of the job include:

  • Working with QuickBooks to process Accounts Payable and deposits
  • Inputs vendor invoices into QuickBooks
  • Reconciles vendor invoices and statements to internal records
  • Supports the department with the processing and mailing of checks to vendors and employees
  • Assists with filing of invoices and supporting documentation
  • Responds timely and accurately to internal and external customer service type inquiries around disbursements
  • Prepares and coordinate deposit activities
  • Reconciles payments with invoices
  • Handles Petty cash and completes petty cash journal
  • Prepares and process payroll and all applicable activity
  • Maintains vacation & sick benefit accrual balances for employees
  • Serves as first contact to address employee’ needs/requests
  • Assists the Director of Finance with managing the NSLP.  Which includes applications, reporting requirements, submitting meal counts for reimbursement, etc…
  • Assists the Director of Finance with managing the MPCP and WPCP program.  Which includes applications, reporting requirements, etc…
  • Opens and sort incoming mail
  • Ensures all documents are filed accurately and timely
  • Prepares files for Audit as needed
  • Protects company assets by keeping information confidential
  • Performs special projects and other duties as assigned


QUALIFICATIONS

  • B.A. in business administration or equivalent work experience
  • At least 2-5 years of overall professional experience
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
  • A multi-tasker with the ability to manage multiple tasks in a fast-paced environment
  • Personal qualities of integrity, credibility, and dedication to the mission of Cristo Rey Jesuit High School


To apply for this position:
  

If you are qualified and interested in this position, send:

  • a letter stating personal intent,
  • a comprehensive resume, to:

Maricruz Talavera-Pettis
Director of Finance and Operations
mtalavera@cristoreymilwaukee.org

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